Information for Filmmakers -- 2020 Oxford Film Festival, March 18-22, 2020, Oxford, Mississippi, USA
Congratulations! Your film has been accepted into the 17th annual Oxford Film Festival: March 18-22, 2020. We are excited to have you in our program, and whether you can join us or not, we look forward to working with you over the next two months to get your film -- and perhaps you as well -- "festival ready".
What Information We Need from You!
Accepted Filmmaker Survey - Please Respond ASAP.
Print Traffic Information (ALL FILMS) - Please Respond ASAP.
Ready to send in your film?
Short film files are to be sent via Dropbox. Do not provide a DCP. We build our own DCP blocks so require a ProRes 422 or similar file (a digital file is all we ask, it is not required to be ProRes).
Feature Filmmakers please send your DCP files and your back up Blu Ray to: (TRACKING NUMBERS ARE RECOMMENDED)
Oxford Film Festival, P.O. Box 727, Oxford MS 38655
OR for FEDEX or UPS: Oxford Film Festival, 9 Industrial Park Drive, Suite 152 (107 if USPS), Oxford MS 38655.
If you are unable to provide a DCP and have a feature, Selig Polyscope, is able to work with you at a discounted price to have one created. Email dev (@) seligpolyscope.com for information. We can not accept DCP for shorts as we build our own blocks so please provide a link via the dropbox link.
Traveling to the festival?
Filmmakers receive one free room per film if not local. If you would like a second room (or more) or missed the chance to fill out the form we have a special filmmaker discount of $99 plus tax. You can book this through us only until March 1 by emailing Kristin Rogers email@example.com. Most films will play March 20-21 with winners on Sunday and special screenings. Wednesday March 18 is a local film night and Thursday is our opening night film.
John Wildman is our national publicist and will be releasing a press release. He will also be arranging for media interviews for any filmmakers planning to attend (local television and radio and print and online).
We ask for your website and social media and will be sharing about you. Feel free to do the same for us #oxff or @oxfordfilmfest
We will be creating an event for each film block on Facebook for the fest. But if you make an event for your screening, we will add it to our Facebook page if you let us know.
We love social media - the more social you are - the more we will share about you!
Promotion for once you arrive:
Our downtown area has bulletin boards as does the University of Mississippi campus. I highly recommend taking some time to post flyers, set postcards at bars, etc. We also have many areas at the festival venues to put information on walls or set on tables including our information area at the merchandise table.
John will be asking for a poster from your film to bring with you or mail in advance. He will be mounting all of the posters to be used for display and red carpet photos and media interviews. We do not mail these back.
John will arrange for a round of filmmaker interviews with our documentary team and attending media for Saturday during the day.
Saturday night at the awards ceremony is our red carpet. Please be part of it. John will have volunteers checking you in and the media will each take a turn to take photos, do interviews, etc as we guide you down the carpet.
Where do I get an OFFICIAL SELECTION laurel?
See the link in your acceptance email or visit this link: https://filmfreeway.com/laurels/3268/OxfordFilmFestival)
MOST COMMONLY ASKED QUESTIONS FROM OUR ACCEPTED FILMMAKERS:
1. Do you provide airfare and hotel? What about meals?
We are happy to provide a shuttle from the Memphis airport to your hotel complimentary. However, the drive from Memphis airport is 90 minutes so please think of that when booking your return flight.
Our shuttle pick up times during the festival are 10 am, 2 pm, 5 pm, 8 pm, 10 pm. If you land after 10 pm, please secure your own transportation.
Our shuttle return times during the festival are from Oxford 6 am (for 9 am flight), 9 am (for noon or later flights), noon (for 3 or later flights), 4 pm (for 7 pm or later flights).
Hotel? Yes. -- We provide a free hotel room for out of town filmmakers (one per film for up to 3 nights, most come Thursday-Sunday), and a discount on additional rooms, for the duration of the festival. We also provide a discount for additional rooms or nights.
Hotel Information: You will be staying at the Tru Hotel next to the theatre or Hampton Inn Conference Center or Towneplace Suites across from The Oxford Conference Center and 1 block from Malco Oxford Commons. We can not provide a free room at any other hotels.
Meals? Yes. -- We provide a VIP tent at the Malco during Friday-Sunday with snacks and waters at the Malco Friday-Sunday. There is also a cash bar and full concessions inside the Malco. We try to provide items for vegetarian and gluten free and Keto and Paleo friends at each meal but can not always accommodate depending on donations.
We also provide appetizers and beverages (non-alcoholic and alcoholic) at our parties. (Thanks to our generous sponsors!).
Also, Oxford is a foodie paradise and there are a ton of restaurants you should try out while there. The volunteers will be happy to give suggestions (we also suggest our sponsors as they already love you).
2. How do I get there? Where is Oxford?
Oxford is in North Mississippi, 70 miles from Memphis, the closest major airport. (Airport code: MEM) If you are flying, we will pick you up from the airport.
If driving and need an address to the main hotel to check in at the filmmaker lounge, it is: 103 Ed Perry Blvd, Oxford MS 38655. The festival does provide a shuttle service from the airport and back, plus around town. However, if you need a rental car, the Memphis airport does provide all major car rental chains. We are unable to pay for your rental car.
3. How many tickets can I get for the festival?
We offer up to 4 free VIP passes (includes all films, panels, parties, and the hospitality lounges) per film. Additional passes or tickets to films may be purchased at a 50% off discount as needed.
You will receive an email to confirm the passes through Eventive once you fill out the attending survey. You will pick the printed badges up and your gift bag at the box office.
4. What other perks are there?
Besides the free hotel and shuttle service, all films receive one VIP bag. This also includes one ticket to redeem for a free piece of merchandise at the merchandise table. We provide snacks, meals, water, alcohol and fun all weekend as well. We also have numerous networking opportunities including a VIP lounge, workshops, tours and parties.
5. What if I don't attend and win a Hoka? What if I don't attend but want to be eligible for programmer awards?
For those that attend, they receive their prizes in hand at the awards ceremony. For those that do not, we ship them post-fest. Due to the nature of our jury deciding on site and not letting us know until the awards time, we are unable to let you know in advance if you won. Programmer awards are eligible for attending filmmakers only.
ONCE YOU GET TO THE FESTIVAL
1. For those of you attending, here are some facts to be aware of:
Malco is our main venue. There are two in town. Be sure to enter in the directions for the one we use: 206 Commonwealth Blvd.
All films play at least one time. We have some space for sold out or encore screenings. The winning films will also play on Sunday for a second time.
We use 4 screens at the Malco. The biggest holds 210 seats. Two others hold 110 seats. The third holds 60 seats. We use this venue Wednesday-Sunday.
We also have a green room for food and refreshments or a place to just relax.
Unless we tell you that your film is Wednesday or Thursday or Sunday, then your film is playing between Friday at 10 am and Sunday at 6 pm. If you book a flight to leave Sunday morning, you may miss your screening if you win. Feel free to consult with us about the schedule before booking any flights.
Since we only pay for 3 nights of hotel, many prefer to come in Thursday and leave Sunday afternoon.
How do I get around town?
A festival shuttle will be provided during the festival week. The hotel also provides a shuttle to the downtown or anywhere you need to go.
What about tech checks for my film?
We do a full tech check the week of the festival but also can schedule early morning tech checks on Friday and Saturday. We also ask you for any notes on your film in the print traffic form to make it the best screening possible. Arrange with Melanie by noting you want to do a tech check in your print traffic form if attending to do a tech check at the Malco.
2. Please ask questions!
If you have any questions about your screening, or the festival, or Oxford itself, please do not hesitate to contact us: info[at]oxfordfilmfest.com. However, please do look above at the information as we try to anticipate your questions in advance!